Begin of the insertion## Decision

We will move forward with creating a new documents module and model. This decision is mostly based on the fact that the wiki is not a good base for working with external files which we want to do.

<br>

End of the insertion <figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><thead class="op-uc-table--head"><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p"><br data-cke-filler="true"></p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Prio</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Wiki</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p Begin of the insertionclass="op-uc-p">Documents (intern)</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Documents (extern)</p></th></tr></thead><tbody><trEnd of the insertion Begin of the deletion class="op-uc-p">Documents</p></th></tr></thead><tbody><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p"><strong>Versioning</strong></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">have document versions</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">yes</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no - but should not be hard</p></td><td class="op-uc-table--cell"><p class="op-uc-p">no - but should not be hard</p></td></tr><trEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Name versions</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no - but should not be hard</p></td><td class="op-uc-table--cell"><p class="op-uc-p">no - but should not be hard</p></td></tr><trEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Describe versions/comment changes (summarize the changes I made)</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><td class="op-uc-table--cell"><p class="op-uc-p">no</p></td></tr><trEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Versions have a status (latest stable, dev, historic)</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><td class="op-uc-table--cell"><pEnd of the insertion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Diffing</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">yes - but hardly usable</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">yes - but hardly usable</p></td><td class="op-uc-table--cell"><p class="op-uc-p">no - unclear how it could be achieved within OpenProject - possible with original tools used in the creation</p></td></tr><trEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p"><strong>Workflow</strong></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><tdEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the deletion class="op-uc-table--cell"><p Begin of the insertionclass="op-uc-p">no</p></td><td class="op-uc-table--cell"><p class="op-uc-p">yes</p></td></tr><trEnd of the insertion Begin of the deletion class="op-uc-p"><br data-cke-filler="true"></p></td></tr><trEnd of the deletion class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Collect todos/comments</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Assign</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Plan new versions for the future (date, assignee, request changes)</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Relation to work packages&nbsp;</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Notification</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p"><strong>Data source</strong></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Internal attachment (e.g. block storage)</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Sharepoint</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Nextcloud</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">XWiki</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br Begin of the insertiondata-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><brEnd of the insertion data-cke-filler="true"></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Wiki</p></td><td Begin of the insertionclass="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><tdEnd of the insertion class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br data-cke-filler="true"></p></td></tr></tbody></table></figure><br>

**Next steps - to be discused**

1. Collect, classify and share data

1. Index page showing all artefacts

2. Form to upload documents

3. Add a status to a document (only one status without versioning)

4. Add custom fields to documents

5. Document types

2. Workflow

1. Upload new versions

2. Name versions

3. Comment version

3. Integration

1. Nextcloud

2. Sharepoint

3. Wiki/XWiki