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Updated by Marc Alcobé almost 2 years ago
# 📔 Project Overview
In the scope of a new project to create a mobile app for OpenProject, a first spike has been developed in Flutter with some basic on-the-go project management functionalities:
* Home screen
* See work package lists
* Edit work packages
* Create new work packages
* Notification centre
* Basic user settings
# 🛠️ The setup
## Business Case
### Problem:
Some problems that we have identified:
1. There is no validation that the current set of features is what our users/clients want.
2. Uncertainty as to which features have more relevance than others in a mobile context.
3. We don’t know the current usage of the web app on mobile, if any.
### Goals:
* Discover the current usage of the web app in mobile.
* Gather feedback on how and why users use OpenProject on the go.
* Ensure the most basic and desired features are taken into consideration in mobile.
* Determine if having an app (vs. accesing the mobile web version) would modify usage patterns on mobile.
* Learn about features that users might like to have in the app to create a feature backlog.
* Uncover opportunities to improve.
* Uncover possible new functionalities that the users are missing.
### KPIs
* **Quantitative analysis:** data-based analysis of the provided answers
# 📝 The plan
## Type of test
This will be a remote unmoderated quantitative survey. Ideally the survey will be distributed both internally (at OpenProject) and externally (with existing users) to cover as much ground and gather as much feedback as possible.
## Tools
* LimeSurvey
## Organiser
<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><thead class="op-uc-table--head"><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Name</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Role</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Responsibilities</p></th></tr></thead><tbody><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Marc Alcobé</p></td><td class="op-uc-table--cell"><p class="op-uc-p">UX-UI Designer</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Create and distribute survey, analyse results</p></td></tr></tbody></table></figure>
# 📑 Survey
## Introduction
Welcome to this survey. In the last few months, we have had two major questions concerning mobile apps in OpenProject: Do we want a create and maintain a separate mobile app? And if yes, what functionalities should it have?
These are important questions on which we would like the input of the entire OpenProject community. This includes you. You can help us by participating in this short questionnaire, which should only take you X minutes. Your answers will allow us to be better understand your needs and requirements so we can develop, if indeed we decide to do so, an app that will be useful to you.
Thank you for your time.
> 🧪 Remember, this questionnaire aims to evaluate OpenProject, not you as a user. There are **no right or wrong responses**. We want to understand your experience and every piece of feedback is invaluable.
> **📊 No personal information is required for this survey. All data and feedback will be kept confidential and will be used solely for the purpose of improving our products.**
## Survey questions
### General questions
1. How many people use OpenProject in your company?
1. Less than 10
2. 10-100
3. 100-500
4. 500-1000
5. More than 1000
2. In which sector does your company or organisation operate?
1. Public and government organisations
2. Construction
3. Education, universities and research
4. IT and technology
5. Healthcare
6. Automotive
7. Engineering
8. NGO & foundations
9. Banking & Insurances
10. Other _\[Open text\]_
3. Around how many hours of a working day you use OpenProject?
1. Less than 1h
2. Between 1h and 2h
3. Between 2h and 4h
4. Between 4h and 8h
5. More than 8h
4. Select up to 5 functionalities you use regularly in OpenProject:
1. Home page
2. My page and my activity
3. Global search
4. Notification centre
5. Project lists
6. Project overview and activity
7. Roadmaps
8. Work packages
9. Gantt charts
10. Calendars
11. Team planners
12. Boards
13. Backlogs
14. News
15. Time and costs
16. Budgets
17. Forums
18. Documents
19. Meetings
20. Wikis
21. External file storages
22. Members
23. Project settings (configure projects)
24. Administration settings (APIs, integrations, plugins…)
25. Others _\[Open text\]_
5. Select the 5 most common actions you perform when using work packages in OpenProject: (_Only if Work packages was selected in the previous question)_
1. Read and review work package details (description, custom fields, time, costs, progress...)
2. Edit subject/title
3. Edit description
4. Add or change general work packages details (eg. status, type, dates…) type…)
5. Add or change person related work packages details (eg. assignee, accountable…)
6. Add or modify dates
7. Add or modify costs (eg. spent time, budget, labor costs…)
8. Read and review the activity
9. Write and reply comments in the activity tab
10. Add and manage files
11. Create and manage relations
12. Add and manage watchers
13. Check related meetings
14. Share work package
15. Track spent time
16. Export
17. Others _\[Open text\]_
### Mobile questions
The following questions concern your use of OpenProject on a mobile browser:
1. Do you regularly use your mobile phone for work reasons?
1. Yes
1. What work applications do you use in mobile and for what? _\[Open text\]_
2. No
2. How often do you use OpenProject on your mobile?
* Every day
* Often
* Some times
* Never
3. What are the most common tasks you perform in OpenProject on mobile? (Only if responded positive to the previous question) _\[Open text\]_
4. How would you rate the current usability of OpenProject on mobile? (Only if responded positive to the usage question) _\[Rate 1-5\]_
5. Would you use a mobile app of OpenProject if one existed?
1. Yes
2. No
6. What functionalities would be more relevant in an OpenProject mobile app for you? (Only if responded positive to the mobile app usage question) _\[Open text\]_
7. Are there any features that are not yet available in the full OpenProject desktop version that you would like to see in a mobile app? (Only if responded positive to the mobile app usage question) _\[Open text\]_
### Extra questions
1. Would you use a dedicated app in other platforms, for example a tablet app or a downloadable app in your Windows or Mac computer?
1. Yes, Android tablet app
2. Yes, iPad app
3. Yes, Windows app
4. Yes, MacOS app
5. No
2. Are there any specific features that you would appreciate having in a tablet or a dedicated desktop app? (Only if responded positive to the dedicated app question) _\[Open text\]_
3. Do you have any other remarks or feedback you would like to share with us in relation to this survey? _\[Open text\]_
# ✉️ Email
Dear OpenProject user,
In the last few months, we have had two major questions concerning mobile apps in OpenProject: Do we want a create and maintain a separate mobile app? And if yes, what functionalities should it have?
These are important questions on which we would like the input of the entire OpenProject community. This includes you. You can help us by participating in this short questionnaire, which should only take you X minutes. Your answers will allow us to be better understand your needs and requirements so we can develop, if indeed we decide to do so, an app that will be useful to you.
We are looking forward to hearing from you! Thank you for your time.
Best regards,
The OpenProject Design Team
In the scope of a new project to create a mobile app for OpenProject, a first spike has been developed in Flutter with some basic on-the-go project management functionalities:
* Home screen
* See work package lists
* Edit work packages
* Create new work packages
* Notification centre
* Basic user settings
# 🛠️ The setup
## Business Case
### Problem:
Some problems that we have identified:
1. There is no validation that the current set of features is what our users/clients want.
2. Uncertainty as to which features have more relevance than others in a mobile context.
3. We don’t know the current usage of the web app on mobile, if any.
### Goals:
* Discover the current usage of the web app in mobile.
* Gather feedback on how and why users use OpenProject on the go.
* Ensure the most basic and desired features are taken into consideration in mobile.
* Determine if having an app (vs. accesing the mobile web version) would modify usage patterns on mobile.
* Learn about features that users might like to have in the app to create a feature backlog.
* Uncover opportunities to improve.
* Uncover possible new functionalities that the users are missing.
### KPIs
* **Quantitative analysis:** data-based analysis of the provided answers
# 📝 The plan
## Type of test
This will be a remote unmoderated quantitative survey. Ideally the survey will be distributed both internally (at OpenProject) and externally (with existing users) to cover as much ground and gather as much feedback as possible.
## Tools
* LimeSurvey
## Organiser
<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><thead class="op-uc-table--head"><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Name</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Role</p></th><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Responsibilities</p></th></tr></thead><tbody><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Marc Alcobé</p></td><td class="op-uc-table--cell"><p class="op-uc-p">UX-UI Designer</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Create and distribute survey, analyse results</p></td></tr></tbody></table></figure>
# 📑 Survey
## Introduction
Welcome to this survey. In the last few months, we have had two major questions concerning mobile apps in OpenProject: Do we want a create and maintain a separate mobile app? And if yes, what functionalities should it have?
These are important questions on which we would like the input of the entire OpenProject community. This includes you. You can help us by participating in this short questionnaire, which should only take you X minutes. Your answers will allow us to be better understand your needs and requirements so we can develop, if indeed we decide to do so, an app that will be useful to you.
Thank you for your time.
> 🧪 Remember, this questionnaire aims to evaluate OpenProject, not you as a user. There are **no right or wrong responses**. We want to understand your experience and every piece of feedback is invaluable.
> **📊 No personal information is required for this survey. All data and feedback will be kept confidential and will be used solely for the purpose of improving our products.**
## Survey questions
### General questions
1. How many people use OpenProject in your company?
1. Less than 10
2. 10-100
3. 100-500
4. 500-1000
5. More than 1000
2. In which sector does your company or organisation operate?
1. Public and government organisations
2. Construction
3. Education, universities and research
4. IT and technology
5. Healthcare
6. Automotive
7. Engineering
8. NGO & foundations
9. Banking & Insurances
10. Other _\[Open text\]_
3. Around how many hours of a working day you use OpenProject?
1. Less than 1h
2. Between 1h and 2h
3. Between 2h and 4h
4. Between 4h and 8h
5. More than 8h
4. Select up to 5 functionalities you use regularly in OpenProject:
1. Home page
2. My page and my activity
3. Global search
4. Notification centre
5. Project lists
6. Project overview and activity
7. Roadmaps
8. Work packages
9. Gantt charts
10. Calendars
11. Team planners
12. Boards
13. Backlogs
14. News
15. Time and costs
16. Budgets
17. Forums
18. Documents
19. Meetings
20. Wikis
21. External file storages
22. Members
23. Project settings (configure projects)
24. Administration settings (APIs, integrations, plugins…)
25. Others _\[Open text\]_
5. Select the 5 most common actions you perform when using work packages in OpenProject: (_Only if Work packages was selected in the previous question)_
1. Read and review work package details (description, custom fields, time, costs, progress...)
2. Edit subject/title
3. Edit description
4. Add or change general work packages details (eg. status, type, dates…)
5. Add or change person related work packages details (eg. assignee, accountable…)
6. Add or modify dates
7. Add or modify costs (eg. spent time, budget, labor costs…)
8. Read and review the activity
9. Write and reply comments in the activity tab
10. Add and manage files
11. Create and manage relations
12. Add and manage watchers
13. Check related meetings
14. Share work package
15. Track spent time
16. Export
17. Others _\[Open text\]_
### Mobile questions
The following questions concern your use of OpenProject on a mobile browser:
1. Do you regularly use your mobile phone for work reasons?
1. Yes
1. What work applications do you use in mobile and for what? _\[Open text\]_
2. No
2. How often do you use OpenProject on your mobile?
* Every day
* Often
* Some times
* Never
3. What are the most common tasks you perform in OpenProject on mobile? (Only if responded positive to the previous question) _\[Open text\]_
4. How would you rate the current usability of OpenProject on mobile? (Only if responded positive to the usage question) _\[Rate 1-5\]_
5. Would you use a mobile app of OpenProject if one existed?
1. Yes
2. No
6. What functionalities would be more relevant in an OpenProject mobile app for you? (Only if responded positive to the mobile app usage question) _\[Open text\]_
7. Are there any features that are not yet available in the full OpenProject desktop version that you would like to see in a mobile app? (Only if responded positive to the mobile app usage question) _\[Open text\]_
### Extra questions
1. Would you use a dedicated app in other platforms, for example a tablet app or a downloadable app in your Windows or Mac computer?
1. Yes, Android tablet app
2. Yes, iPad app
3. Yes, Windows app
4. Yes, MacOS app
5. No
2. Are there any specific features that you would appreciate having in a tablet or a dedicated desktop app? (Only if responded positive to the dedicated app question) _\[Open text\]_
3. Do you have any other remarks or feedback you would like to share with us in relation to this survey? _\[Open text\]_
# ✉️ Email
Dear OpenProject user,
In the last few months, we have had two major questions concerning mobile apps in OpenProject: Do we want a create and maintain a separate mobile app? And if yes, what functionalities should it have?
These are important questions on which we would like the input of the entire OpenProject community. This includes you. You can help us by participating in this short questionnaire, which should only take you X minutes. Your answers will allow us to be better understand your needs and requirements so we can develop, if indeed we decide to do so, an app that will be useful to you.
We are looking forward to hearing from you! Thank you for your time.
Best regards,
The OpenProject Design Team