Begin of the insertion**As a** project member invited toEnd of the insertion Begin of the deletion **As**End of the deletion a Begin of the insertionmeetingEnd of the insertion Begin of the deletion user of meetingsEnd of the deletion
**I want to** Begin of the insertionsee all invitations to meetings in my personal calendarEnd of the insertion Begin of the deletion understand when meeting module sends out emailsEnd of the deletion
**so that** I Begin of the insertiondon't have to manually addEnd of the insertion Begin of the deletion can control them, or possibly suppressEnd of the deletion them Begin of the insertionto my calendar.End of the insertion

Begin of the insertion**Acceptance criteria**End of the insertion Begin of the deletion **Current implementation**End of the deletion

Begin of the deletion Emails are currently send out in these cases:

End of the deletion * Begin of the insertionTheEnd of the insertion Begin of the deletion **One-time invitations**: Inviting a new user to a one-time meeting sends out anEnd of the deletion email Begin of the deletion to that user only

* **Completing a series template:** After setting up a meeting series and clicking "Complete template", meeting invitation isEnd of the deletion sent Begin of the deletion to every invitee in the template

* **Changing date or time**: If there are changes to the meeting start time or hour, in a one-time or recurring meeting, or when the entire series is moved, an email is sentEnd of the deletion out Begin of the insertionby OpenProjectEnd of the insertion Begin of the deletion to all invitees

* **Meeting Cancellations**: When a meetingEnd of the deletion is Begin of the insertionstructured in a wayEnd of the insertion Begin of the deletion canceled (deleted), an email notification is sent to inform all inviteesEnd of the deletion that Begin of the insertionit can be automatically processed by Open-Xchange. OpenProject sends email notifications forEnd of the insertion the Begin of the insertionfollowing events:End of the insertion Begin of the deletion meeting will no longer take place.End of the deletion

Begin of the deletion <br>


**Acceptance criteria**

End of the deletion * Begin of the insertionAdded as participant

End of the insertion Begin of the deletion Do not automatically send email invites without user action

End of the deletion * Begin of the insertionRemoved as participant

End of the insertion Begin of the deletion If there is a change in date, time or location, explicitly ask the user if they want to send an updated .ics with options:

End of the deletion * Begin of the insertionMeeting has been deleted/cancelled

End of the insertion Begin of the deletion Send updated invite

End of the deletion * Begin of the insertionMeeting has been rescheduled

End of the insertion Begin of the deletion Do not send new invite

End of the deletion * Begin of the insertionMeeting has been renamed

End of the insertion Begin of the deletion This confirmation is shown as a separate dialog, shown only when relevant attributes change

<br>


**Technical notes**

End of the deletion * Begin of the insertionThe emails can be automatically processed by the openDesk calendar.End of the insertion Begin of the deletion <br>End of the deletion


Begin of the insertion**Out of scope**End of the insertion Begin of the deletion **Permissions and visibility considerations**End of the deletion

* Begin of the insertionMeetings can only be scheduled in the web-frontend. ItEnd of the insertion Begin of the deletion _To whomEnd of the deletion is Begin of the insertionnot bi-directional sync from calendar clients (the invited user might only have read access to the meeting).End of the insertion Begin of the deletion this feature visible?_End of the deletion

* Begin of the insertionOther calendar applications than OX 8.22

End of the insertion Begin of the deletion _When is it not visible?_


**Out of scope**

End of the deletion * Begin of the insertionConfirm/reject meetings in the personal calendars (separate work package).End of the insertion Begin of the deletion <br>End of the deletion