thanks for your question.
Each user can only log times for him/herself but it is possible to give roles the permission to edit time entries of other users.
Select “Edit time logs” in Roles and Permissions in the admin settings to allow a role to edit other users’ time entries:
Thank you very much for your reply, Robin.
In my scenario the PM have to track work times (and project costs) for users who don’t have access to OP (so in this case users are work resources, not real users).
Do you think in this situation is a correct approach to log unit costs and define a cost type (e.g. with an hourly rate) for each external work resource and a fictious user for assignement?
Or is it better to define fictious users and let the PM log in for each of them to insert time logs?
Just upgraded to 4.0.9… I have roles set to be able to “Edit Time Logs” as you have indicated, including the Administrator role (my admin account)… yet, I’m not seeing where exactly in the system I would be able to specify time for a particular user on a particular task. It would make sense that if a particular manger user had this permission, he/she would have available an additional field to choose a user in the “Log Time” section of Updating the task, or the “Spent Time” screen.
Am I looking in the wrong place? Where or how do I specify the user I want to log time for?
EDIT: Nevermind. In re-reading Robin’s comment, I realize that other users accounts must be used to log the time initially, afterwards a manager or other admin can edit the entries as needed.
It is a valid discussion point of whether you want the software to have the ability for managers to create time entries for other users. Obviously, the original post’s situation may be typical of many organizations, while others may prefer to remove that burden from the PM and make each employee accountable for their own time-keeping.
Replies (3)
Hello Andrea,
thanks for your question.
Each user can only log times for him/herself but it is possible to give roles the permission to edit time entries of other users.
Select “Edit time logs” in Roles and Permissions in the admin settings to allow a role to edit other users’ time entries:
Best,
Robin
Thank you very much for your reply, Robin.
In my scenario the PM have to track work times (and project costs) for users who don’t have access to OP (so in this case users are work resources, not real users).
Do you think in this situation is a correct approach to log unit costs and define a cost type (e.g. with an hourly rate) for each external work resource and a fictious user for assignement?
Or is it better to define fictious users and let the PM log in for each of them to insert time logs?
Thanks.
Regards,
Andrea
Robin,
Just upgraded to 4.0.9… I have roles set to be able to “Edit Time Logs” as you have indicated, including the Administrator role (my admin account)… yet, I’m not seeing where exactly in the system I would be able to specify time for a particular user on a particular task. It would make sense that if a particular manger user had this permission, he/she would have available an additional field to choose a user in the “Log Time” section of Updating the task, or the “Spent Time” screen.
Am I looking in the wrong place? Where or how do I specify the user I want to log time for?EDIT: Nevermind. In re-reading Robin’s comment, I realize that other users accounts must be used to log the time initially, afterwards a manager or other admin can edit the entries as needed.
It is a valid discussion point of whether you want the software to have the ability for managers to create time entries for other users. Obviously, the original post’s situation may be typical of many organizations, while others may prefer to remove that burden from the PM and make each employee accountable for their own time-keeping.
Thanks,
Mike