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  4. Setting group access to all projects

Setting group access to all projects

Added by Robert Spierenburg 15 days ago

We have an office of 10 members.  Because of our size we work collaboratively on all projects together.  Is there a way to setup a user group that has access to all projects (including new projects) without having to add them each time?  Currently I have everyone setup as an Administrator but this seems like a poor choice.  Also, is there a way to limit the email notifications going out to each member?  Our connected Nextcloud server does a backup every night which prompts OpenProject to send out an email to all administrators that the file system is unhealthy (false positive) which makes everyone nervous.  Is there a way to allow only myself to receive high level notifications via email?


Thanks,

Robert


Replies (1)

RE: Setting group access to all projects - Added by Alexander Stock 5 days ago

Hello Robert,

I encourage you to check out the groups feature. [1]
You could make your team members part of a group. That way, you only have to add this group to a project in order to add all of your team to a new project. Keep in mind that all users will have the same role in a project then, though.

Health storage notifications are either set to all admins or to none of them. I recommend you to create a non-admin role with many permissions for your colleagues and only make few persons "real" administrators.

Kind regards,

Alexander

[1] https://www.openproject.org/docs/system-admin-guide/users-permissions/groups/#manage-groups

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