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  5. Setting group access to all projects

Setting group access to all projects

Added by Robert Spierenburg 2 months ago

We have an office of 10 members.  Because of our size we work collaboratively on all projects together.  Is there a way to setup a user group that has access to all projects (including new projects) without having to add them each time?  Currently I have everyone setup as an Administrator but this seems like a poor choice.  Also, is there a way to limit the email notifications going out to each member?  Our connected Nextcloud server does a backup every night which prompts OpenProject to send out an email to all administrators that the file system is unhealthy (false positive) which makes everyone nervous.  Is there a way to allow only myself to receive high level notifications via email?


Thanks,

Robert


Replies (1)

RE: Setting group access to all projects - Added by Alexander Stock about 2 months ago

Hello Robert,

I encourage you to check out the groups feature. [1]
You could make your team members part of a group. That way, you only have to add this group to a project in order to add all of your team to a new project. Keep in mind that all users will have the same role in a project then, though.

Health storage notifications are either set to all admins or to none of them. I recommend you to create a non-admin role with many permissions for your colleagues and only make few persons "real" administrators.

Kind regards,

Alexander

[1] https://www.openproject.org/docs/system-admin-guide/users-permissions/groups/#manage-groups

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