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Project made Public, under user type all the users are not getting listed, Why?

Added by Ramakrishnan P almost 2 years ago

In Open project we have made few Projects public, after that in custom field, the user type not listing all users of OP instance. What will be possible cause. Kindly help in this regard.


Replies (12)

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Oliver Günther almost 2 years ago

Hi,

the users available as options in the project do not change based on its public status. Only members can be selected there.

Best

Oliver

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Ramakrishnan P almost 2 years ago

Thank you Oliver.

Oliver Günther wrote:

Hi,

the users available as options in the project do not change based on its public status. Only members can be selected there.

Best

Oliver

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Paari Vendhan almost 2 years ago

Due to inter departmental clarifications workflow, we would need certain projects to be able to accessible to all our OP instance members but not outside world. Kindly let us know if any way for the same (without creating another group for entire OP instance, and keep expanding it manually for every new member). Do we have an automatic all OP instance users group?

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Max Mutzge almost 2 years ago

Hi Paari,
you can use the checkbox "public" in the project settings to make a project public for all users within your OpenProject instance.

Kind regards

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Paari Vendhan almost 2 years ago

But this is what created another problem. The projects are visible to outside world also (unsigned users). We do not want that.

Also, we want the custom field "user" to list all OP instance users, in a project. We thought if made public this would happen.

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Max Mutzge almost 2 years ago

There are two visibility settings:

  • for single projects: https://docs.openproject.org/user-guide/projects/#set-a-project-to-public
  • for the whole instance: https://docs.openproject.org/system-admin-guide/authentication/authentication-settings/ (1. point)

This OpenProject instance (community.openproject.com) for example is set to public. 

As Oliver mentioned the availability of users in a custom field depends on whether they are members of a project. This is in place for security reasons.

Kind regards

RE: RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Ramakrishnan P almost 2 years ago

Hi All,

Is there any option to implement it, in case opted for Enterprise edition? Or is it possible to develop as custom feature or Plugin

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Paari Vendhan almost 2 years ago

To be specific, we require either of below option. 

1 For internal public project, (so only visible to OP users), since its internally public, any user can be listed in custom field for option "user". 

If not, 

  1. An automatically growing OP user group, that adds all OP users, and expands to include any new users joining. 

Please share feedback on these.

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Max Mutzge almost 2 years ago

Hi everyone,

I can suggest these options here:

  • As OpenProject is Open Source you can change it or add to it as you like (as long as you take the licensing into account and don't break the license rules). Ideally, you could develop a solution and make it public to the whole OpenProject community. Find more information here.
  • Information about developing plugins can be found here and a proto plugin here.
  • Feel free to submit a feature idea.

Kind regards

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Paari Vendhan almost 2 years ago

Hi Matthias

Yes we will try that. Only concern with plugins / custom dev is that, we need to maintain it for every OP upgradation. 

Btw, so do you confirm ,we already do not have an auto growing user group?

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Max Mutzge almost 2 years ago

Yes, there's no auto growing user group. You'll have to create the group and add all users manually. Maybe you could try this on the database level (I can't support you with that).

Another workaround would be to use LDAP group sync. Connect a LDAP group to a group in OpenProject. Every time you add a user to the LDAP group it will be added to the group in OpenProject, too.

RE: Project made Public, under user type all the users are not getting listed, Why? - Added by Paari Vendhan almost 2 years ago

LDAP seems to be a great suggestion. However many of our members are already signed up separately. We can combine those existing users in OP with those in LDAP seamlessly so existing tasks, are not messed up?

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