Dear Team,

We are excited to announce the launch of the internal Alpha Testing phase for the OpenProject Mobile App! Your participation and feedback will be invaluable in shaping the future of our mobile experience. Below, you will find a document with all the details regarding the features of the app, what Alpha Testing entails, and how you can get involved.

Note: Please consider that the current state of the app is a work in progress and not considered ready for public release. That’s exactly the reason why we do this testing round, to gather feedback and improve the app until a point we can release it publicly.

What is Alpha Testing?

Alpha Testing is the first phase of testing a product in a controlled environment. During this phase, only internal team members (employees of OpenProject) will:

• Test the app’s functionality in real-world scenarios (like Community).

• Identify and report any bugs, performance issues, or usability concerns.

• Share feedback on potential improvements or new feature ideas.

Overview of Features

The OpenProject Mobile App currently includes the following features:

• Home page: View an access your favourite projects and latest edited work packages from the home page.

• Work package management: Create, view, edit, and manage your work packages with the same capacities as in the web app.

• Log time: Log your time spent on tasks directly from the app (see the logged time or log times for others is not available in mobile).

• Notifications: Stay updated with real-time notifications on work packages, act upon them and mark them as read if needed.

• User settings: See and modify your account details (change avatar is not available in mobile), change what is the default opening page of the app, change between light and dark mode, modify your notification settings (project-specific notification settings are not available in mobile), work packages settings for activity tab and creation and sign out.

• Global search: Being able to search for all work packages by text or quick filters from the search bar.

We are continually enhancing these features and look forward to your insights for further improvements. Just for your information, these are the features that are already in our roadmap for the next months:

• Automatic scheduling (like in web app)

• Push notifications

• Feedback flow in app

• Time tracking

• Emoji reactions

• Multi-language

• OIDC connect

• Multi-device specific designs (for tablets and desktop)

• Apps for Windows and Linux

• Nextcloud integration in app

• Offline capabilities

Who is Participating in the Alpha Testing?

This testing phase is exclusively open to employees of OpenProject. We encourage all team members to participate and help us refine the mobile app.

How to Participate in the Alpha Testing

Participating is simple and involves the following steps:

1. Download the App: Follow the instructions below to download the app on your device.

2. Test the Features: Use the app as you would in your daily workflow.

3. Provide Feedback: Report your observations, including any bugs or suggestions.

How to Download the App

• Android Users:

  • Contact Marc Alcobé (Elements chat or m.alcobe@openproject.com) to be added as internal testers of the Android Alpha test with your email.

  • Download and install the app via the Google Play Store using this link: https://play.google.com/apps/testing/org.openproject.app.

  • With the app downloaded and open use this credentials to access the app:

    • Instance URL: https://community.openproject.org/ or https://qa.openproject-edge.com/. (Note: you can always switch between instances by login out)

  • Once that credentials are filled you will be redirected to the web browser to perform the normal log in and authentication with your credentials in Community.

• iOS Users:

  • Download the TestFlight app.

  • Access the app through TestFlight with this invitation link: https://testflight.apple.com/join/DaN3WXfJ.

  • Download and install the OpenProject Mobile app via TestFlight.

  • With the app downloaded and open use this credentials to access the app:

    • Instance URL: https://community.openproject.org/ or https://qa.openproject-edge.com/. (Note: you can always switch between instances by login out)

  • Once that credentials are filled you will be redirected to the web browser to perform the normal log in and authentication with your credentials for Community or QA Edge.

How to Provide Feedback

We have set up the Stream Mobile App project inside of Community as the central hub for feedback. Use the following categories to organise your input:

• General Feedback: Share your overall experience and suggestions for improvement using the work package type FEEDBACK and assign it to version Mobile Wish List.

• Bugs: Report any issues or glitches you encounter using the work package type BUG filling all the necessary information to reproduce the bug and the version of the app where you found the bug. Assign it to version Mobile Wish List.

• Feature Requests: Suggest new features that could enhance the app using the work package type IDEA and assign it to version Mobile Wish List and to the assignee OP Mobile Team. We will analyse the idea and transform it to the corresponding work package type when required.

Steps to submit feedback:

1. Open OpenProject Community (also from your mobile app if you are in Community of course 😉)

2. Navigate to the Stream Mobile App project.

3. Check if another similar work package with the same feedback exist, if not do point 4.

4. Create a new work package with the correct type and information as specified in the section on top.

Your active participation and constructive feedback will be critical in ensuring the success of the OpenProject Mobile App. Let’s work together to make this a tool that enhances productivity and collaboration for all!

If you have any questions or need assistance, please don’t hesitate to reach out Marc at m.alcobe@openproject.com.

Thank you for your support and enthusiasm!