1. Why is the OpenProject Mobile App being released in a Beta state?

The app is released in Beta to provide early access to users while the core functionality is still under development. This allows the OpenProject team to gather feedback from real users, identify issues, and make improvements before the full public release. The Beta release ensures that users can start using the app for essential tasks while the remaining advanced features and refinements are being implemented.

2. What is the OpenProject Mobile App?

The OpenProject Mobile App is a companion to the OpenProject desktop and web applications. It allows users to stay informed, manage work packages, track time, and collaborate while on the go. The app is currently in Beta, meaning core features are available, but some advanced functionalities are still under development.

3. What platforms are supported?

• iOS 15 or later

• Android 10 or later

The app requires an active internet connection to sync data with your OpenProject instance.

4. What do I need to log in to the app?

You can log in using your OpenProject Cloud account or an On-Premises instance, username and password. Please ensure:

• Your instance has a valid HTTPS certificate.

• Built-in OAuth applications are enabled in your instance administration settings ({BASE_URL}/admin/oauth/applications).

• Your instance is on OpenProject version 17.0.0 or higher, or the “OAuth Authentication” feature flag is enabled under Administration → Experimental for older instances.

5. What can I do in the Home Dashboard?

The Home Dashboard provides a personalized overview of your work and includes the following widgets:

• Notifications: See recent mentions, comments, and updates.

• Time Tracker: Start or resume focus-mode timers.

• Favorite Projects: Quick access to starred projects.

• Week Time Tracking: Overview of logged hours for the current week.

• Portfolios: Snapshot of portfolio-level progress.

• Assigned to Me: List of work packages assigned to you.

• Recently Viewed: Quick access to recently opened items.

6. How does the Projects module work?

The Projects module provides an index of all portfolios, programs, and projects. Users can:

• Navigate the hierarchy between portfolios, programs, and projects.

• Filter the list to show only favorites.

• Open any item to see:

  • Overview tab: Description, status, and attributes

  • Work Packages tab: List of associated tasks

  • Child Projects/Programs tab: Projects or programs under the selected item

7. What can I do in Work Packages?

The Work Packages module supports:

• Viewing and filtering all open work packages

• Searching by keywords

• Editing work package details and custom fields

• Creating new work packages (quick creation or full attribute entry)

• Adding comments, mentions, and images in the Activity tab

• Uploading files or photos directly from the camera

• Managing relations and watchers

• Logging time or starting a timer for focused work

• Setting reminders

• Sharing work packages using the device’s native sharing options

8. How does Time Tracking work?

The Time Tracking module allows you to monitor and log your work efficiently:

• Time Entries Index: View current and past weeks and their logged time entries.

• Timer Focus Mode: Track work in real time with a background timer.

• Log Time: Record time spent on specific work packages manually.

9. How do notifications work?

The Notification Centre collects updates from your projects. Users can:

• View all new notifications from OpenProject.

• Open a notification to see the associated work package in the Activity tab.

• Mark individual notifications or all notifications as read.

• Switch between notification queries to filter by participation, mentions, or other custom inboxes.

• Toggle between viewing only unread or all notifications.

10. What settings can I configure in the app?

Through the User Settings module, users can:

• Change the default launch page

• Switch color mode (light, dark, system default)

• Change the app language

• Enable or disable specific features (e.g., hide Time Tracking module)

• Update personal details (name, email, etc.)

• Configure notification settings and deactivate OS-level notifications

• Provide feedback directly to the OpenProject Community project

11. Are all OpenProject features available on mobile?

No. The mobile app is a companion app and is currently in Beta. Some advanced features from the web or desktop version are not yet available, including:

• Deep-linking to On-Premises instances

• Multi-device UI synchronization

• Real-time push notifications

• Writing internal comments across multiple work packages

• Viewing meeting agendas in the app

These features are planned for future releases.

12. What should I do if I experience login issues?

Check the following:

• Your instance supports HTTPS and is reachable from your device.

• Built-in OAuth applications are enabled in your instance administration.

• Your instance meets the minimum version requirement (17.0.0), or the OAuth feature flag is enabled.

• Ensure your credentials are correct, and you have API access enabled on On-Premises instances.

If none of the above solves the problem, check the [Login Troubleshooting Guide](link).

13. How can I provide feedback on the Beta app?

Feedback can be submitted directly through the User Settings → Feedback section. Submitted feedback is sent to the OpenProject Mobile App team, allowing us to review and incorporate user suggestions.

14. Can I use the app offline?

The app requires an active internet connection to sync data with your OpenProject instance. Some previously loaded data may be viewable offline, but creating work packages, logging time, or updating tasks requires connectivity.