Setting a workflow for the sharing feature

With this update, we have added a new function for sharing individual work packages. This allows you to share individual work packages with people who are not members of the project and who may not even have an account in your OpenProject instance yet.

To make this possible, we have added a new role "Work package editor" to the accounts. Each role requires an associated workflow in order to be used in a project. However, as the workflows are different in every company, we could not set this automatically for everyone. This is why this message appears asking you to assign a workflow for the new role.

You can do this as follows:

- Click on the blue link in the message
- You will be taken to a menu for copying an existing workflow for the new role.
- At the top, select the workflow and the role you want to copy
- At the bottom, select "Work package editor" on the right-hand side and, e.g. all the workflows displayed on the left-hand side (you can click on several with the CTRL key)
- Then click on Copy at the bottom

If you do not have a specific preference for the workflow to be copied at the start, you can, for example, simply accept this setting (screenshot):

The banner will then disappear and you can use the new function.
You can also find a detailed description in the release notes and the documentation:

https://www.openproject.org/de/docs/nutzungshandbuch/arbeitspakete/share-work-packages/#share-work-packages-enterprise-add-on
https://www.openproject.org/de/docs/release-notes/13-1-0/#share-work-packages-with-external-users-and-groups-enterprise-add-on