**Current situation**

* Currently we have two menu items:

* Generate PDF

* Download PDF

* The difference between both features is difficult to explain and to understand.


**Acceptance criteria** 

* The "Download PDF" menu item is removed.

* We support multiple templates to generates PDF, e.g. contract, [business letter](https://community.openproject.org/wp/60437).

* Templates are defined as YAML files manually uploaded by administrators.

* The Generate PDF option is retained. It triggers a modal with different export options.

* The footer of the modal has two options:

* Download (primary)

* Cancel (secondary)

* The first option is Begin of the insertiona dropdown with label "Template".

* The list ofEnd of the insertion Begin of the deletion "Template", the user gets to select from theseEnd of the deletion options Begin of the insertiondepends on which templates have been enabled for the present type in the admin settings.

* The first option is selectedEnd of the insertion by Begin of the insertiondefault.

End of the insertion Begin of the deletion default:

End of the deletion * Begin of the insertionPossible templates options (for the moment) are:

* End of the insertion Attributes and description (the template which is currently used by the "Download PDF" action) Begin of the insertion

End of the insertion Begin of the deletion

End of the deletion * Contract Begin of the insertion

End of the insertion Begin of the deletion

End of the deletion * [Business letter](https://community.openproject.org/wp/60437) <mention class="mention" data-id="60437" data-type="work_package" data-text="#60437">#60437</mention> (the development of this templates is out of scope for this feature) Begin of the insertion

End of the insertion Begin of the deletion

End of the deletion * Begin of the deletion _\[open\]End of the deletion Each of these options also has an associated description to help users understand what they Begin of the insertionmean. These appear as the captionEnd of the insertion Begin of the deletion mean_

* _(This is open because descriptions might not be available in a standard drop-down, needEnd of the deletion to Begin of the insertionthe dropdown, depending on the selection.End of the insertion Begin of the deletion see if we can use an Action list instead)._End of the deletion

* Additional options Begin of the deletion remain as they are today, butEnd of the deletion have changes in layout, name and guideline text Begin of the insertioncompared to the current dialogEnd of the insertion (see Begin of the insertion[mockup](https://www.figma.com/design/E8rnFXuNGRJ4qrFOmbsr0J/Generate-PDF?node-id=0-1)):End of the insertion Begin of the deletion [mockup](https://www.figma.com/design/E8rnFXuNGRJ4qrFOmbsr0J/Generate-PDF?node-id=0-1)) ie.:End of the deletion

* Hyphenation

* Begin of the deletion Paper size

* End of the deletion Language Begin of the insertionand hyphenationEnd of the insertion

* Additional header text

* Footer text

* Begin of the insertionEachEnd of the insertion Begin of the deletion The &quot;Attributes and description&quot;End of the deletion template Begin of the insertionbringsEnd of the insertion Begin of the deletion isEnd of the deletion default Begin of the insertionfor the above mentioned options, along with paper size.

End of the insertion Begin of the deletion

End of the deletion * Begin of the insertionIn Administration → Work packages → Types → _{Type}_End of the insertion Begin of the deletion Hyphenation is on by default in this template

* The new &quot;Attributes and description&quot; template also get export options:End of the deletion

* Begin of the insertionThere is a new tab called &quot;Generate PDF&quot;End of the insertion Begin of the deletion HyphenationEnd of the deletion

* Begin of the insertionIn this tab, there is a list of all available templates (in a dragabble box component)End of the insertion Begin of the deletion Paper sizeEnd of the deletion

* Begin of the deletion Header right

* Footer center

* End of the deletion Each template Begin of the insertionhas an enable/disable toggle to enable or disable that templateEnd of the insertion Begin of the deletion brings defaultEnd of the deletion for the Begin of the insertionpresent type

End of the insertion Begin of the deletion above mentioned options

End of the deletion * Begin of the insertionThe orderEnd of the insertion Begin of the deletion For each work package type a default templateEnd of the deletion can be Begin of the insertionrearranged by dragging the items up or down

End of the insertion Begin of the deletion defined.

End of the deletion * Begin of the insertionThe first oneEnd of the insertion Begin of the deletion ThisEnd of the deletion is Begin of the insertionconsidered the default selectionEnd of the insertion Begin of the deletion global settingEnd of the deletion in the Begin of the insertion&#39;Generate PDF&#39; dialog for that type

End of the insertion Begin of the deletion Administration → Work packages → Types → {Type}

End of the deletion * Begin of the insertionThis is explained inEnd of the insertion Begin of the deletion For each work package type indiviual templates can be activated and deactivated (it does not really make sense to createEnd of the deletion a Begin of the insertionshort text at the top of the pageEnd of the insertion Begin of the deletion contract from a bug report)End of the deletion