**Current situation**

* Currently we have two menu items:

* Generate PDF

* Download PDF

* The difference between both features is difficult to explain and to understand.


**Acceptance criteria** 

* The "Download PDF" menu item is removed.

* We support multiple templates to generates PDF, e.g. contract, [business letter](https://community.openproject.org/wp/60437). Begin of the insertion

End of the insertion Begin of the deletion

End of the deletion * Begin of the insertionTemplates are defined as YAML files manually uploaded by administrators.

* End of the insertion The Begin of the insertionGenerate PDF optionEnd of the insertion Begin of the deletion pdf whichEnd of the deletion is Begin of the insertionretained. It triggersEnd of the insertion Begin of the deletion created by "Download PDF" becomesEnd of the deletion a Begin of the insertionmodal with different export options.

End of the insertion Begin of the deletion new template "Attributes and description".

End of the deletion * Begin of the insertionThe footer ofEnd of the insertion Begin of the deletion InEnd of the deletion the Begin of the deletion "Generate PDF"End of the deletion modal Begin of the insertionhas two options:

* Download (primary)

* Cancel (secondary)

* The first optionEnd of the insertion Begin of the deletion thereEnd of the deletion is Begin of the insertion"Template", the user getsEnd of the insertion Begin of the deletion a selectorEnd of the deletion to select Begin of the insertionfrom these options by default:End of the insertion Begin of the deletion the different templates that are installed in the OpenProject installations:End of the deletion

* Attributes and description (the template which is currently used by the "Download PDF" Begin of the insertionaction)End of the insertion Begin of the deletion actionEnd of the deletion

* Contract

* [Business letter](https://community.openproject.org/wp/60437) <mention class="mention" data-id="60437" data-type="work_package" data-text="#60437">#60437</mention> (the development of this templates is out of scope for this feature)

* Begin of the insertion_\[open\] Each of these options also has an associated description to help users understand what they mean_

* _(This is open because descriptions might not be available inEnd of the insertion Begin of the deletion For each work package typeEnd of the deletion a Begin of the insertionstandard drop-down, need to see if weEnd of the insertion Begin of the deletion default templateEnd of the deletion can Begin of the insertionuse an Action list instead)._

* Additional options remain as they are today, but have changesEnd of the insertion Begin of the deletion be defined (global settingEnd of the deletion in Begin of the insertionlayout, name and guideline text (see [mockup](https://www.figma.com/design/E8rnFXuNGRJ4qrFOmbsr0J/Generate-PDF?node-id=0-1)) ie.:

End of the insertion Begin of the deletion the Administration).

End of the deletion * Begin of the insertionHyphenation

* Paper size

* Language

* Additional header text

* Footer text

* End of the insertion The Begin of the insertion&quot;Attributes and description&quot; template is default

* Hyphenation is on by default in this template

* TheEnd of the insertion new &quot;Attributes and description&quot; template also get export options:

* Hyphenation

* Paper size

* Header right

* Footer center

* Each template brings default for the above mentioned options

* Begin of the insertionFor each work package type a default template can be defined.

* ThisEnd of the insertion Begin of the deletion HyphenationEnd of the deletion is Begin of the insertionglobal setting in the Administration → Work packages → Types → {Type} 

<br>End of the insertion Begin of the deletion enabled by default.End of the deletion