Content
Updated by Pavel Balashou 24 days ago
# User Problem
## User
* Project member
## Problem
* When users upload files to a work package they are confronted with multiple possibilities on where to upload the file
* It is not clear to the user which section on the **Files** tab should be used
* The **Attachments** section
* Or a external storage e.g. SharePoint
## Pain
* The user needs to be educated into which section to upload a file and needs to remember correctly while uploading a file
* This is error prone and files end up in the attachments section and not in the external storage
# Business Case
## Reach
_About how many users, customers or potential customers currently have this problem? (Low / Worst Case)_
> Add this value to the custom field and delete this section.
## Impact
_Among relevant customers or prospects, how much value do they get from a comprehensive solution to this problem? (Conservative case)_
> Add this value to the custom field and delete this section.
## Confidence
_What are the top risk factors that could inhibit our ability to deliver this solution? Please consider how we can mitigate these risks._
> Add this value to the custom field and delete this section.
## Urgency and Priority
_What is the relative priority of this opportunity in your backlog? What tradeoffs must you make? Is there a hard deadline or could this wait?_
> Add this value to the custom field and delete this section.
## Solution
* Make it possible for admins to hide the attachment section in the **Files** tab
* On project level
* Restructure main menu from
* "Project settings" -> "File storages"
* to "Project settings" -> "Files"
* There are two tabs in this page
* "External file storages"
* "Attachments (internal storage)"
* Add option "**Hide attachments**" in "Attachments" "Attachments (internal storage)" tabs
* On application level
* Restructure main menu from
* "File storages" to "Files" -> "External file storages"
* "Attachments" to "Files" -> "Attachments (internal storage)"
* Add option "**Hide attachments by default**" in "Administration" -> "Files" -> "Internal storage"
* Will effect new projects only
## Out of Scope for the MVC
* Any further unification of attachments and file storages as covered in ##53311
## Differentiation
_What do you believe will differentiate us from the current experience or competitive experiences?_
* ...
## Next iteration
_What is the next solution that would allow us to release meaningful customer value quickly?_
* ...
*
# Launch and Growth
## Measures
_How will you know you solved the problem? Please list measurable, quantitative indicators (preferred) or qualitative ways you plan on assessing the solution?_
* ...
## Messaging
_If you were to write a press release, how would you describe the value to customers?_
<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><tbody><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Headline</p></th><td class="op-uc-table--cell"><p class="op-uc-p">Enforce file uploads onto the external storages</p></td></tr><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">First Paragraph</p></th><td class="op-uc-table--cell"><p class="op-uc-p"></p></td></tr><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Customer Quote</p></th><td class="op-uc-table--cell"><p class="op-uc-p"></p></td></tr></tbody></table></figure>
## Go to market
_How are you planning on getting this into users' hands?_
Figma: https://www.figma.com/file/gtLQfPe09X7XugAH8L7dTy/File-Storages-Integration?type=design&node-id=8134-42087&mode=design&t=vCUyrB9fiy5q9SlB-0
## User
* Project member
## Problem
* When users upload files to a work package they are confronted with multiple possibilities on where to upload the file
* It is not clear to the user which section on the **Files** tab should be used
* The **Attachments** section
* Or a external storage e.g. SharePoint
## Pain
* The user needs to be educated into which section to upload a file and needs to remember correctly while uploading a file
* This is error prone and files end up in the attachments section and not in the external storage
# Business Case
## Reach
_About how many users, customers or potential customers currently have this problem? (Low / Worst Case)_
> Add this value to the custom field and delete this section.
## Impact
_Among relevant customers or prospects, how much value do they get from a comprehensive solution to this problem? (Conservative case)_
> Add this value to the custom field and delete this section.
## Confidence
_What are the top risk factors that could inhibit our ability to deliver this solution? Please consider how we can mitigate these risks._
> Add this value to the custom field and delete this section.
## Urgency and Priority
_What is the relative priority of this opportunity in your backlog? What tradeoffs must you make? Is there a hard deadline or could this wait?_
> Add this value to the custom field and delete this section.
## Solution
* Make it possible for admins to hide the attachment section in the **Files** tab
* On project level
* Restructure main menu from
* "Project settings" -> "File storages"
* to "Project settings" -> "Files"
* There are two tabs in this page
* "External file storages"
* "Attachments (internal storage)"
* Add option "**Hide attachments**" in "Attachments"
* On application level
* Restructure main menu from
* "File storages" to "Files" -> "External file storages"
* "Attachments" to "Files" -> "Attachments (internal storage)"
* Add option "**Hide attachments by default**" in "Administration" -> "Files" -> "Internal storage"
* Will effect new projects only
## Out of Scope for the MVC
* Any further unification of attachments and file storages as covered in ##53311
## Differentiation
_What do you believe will differentiate us from the current experience or competitive experiences?_
* ...
## Next iteration
_What is the next solution that would allow us to release meaningful customer value quickly?_
* ...
*
# Launch and Growth
## Measures
_How will you know you solved the problem? Please list measurable, quantitative indicators (preferred) or qualitative ways you plan on assessing the solution?_
* ...
## Messaging
_If you were to write a press release, how would you describe the value to customers?_
<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><tbody><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Headline</p></th><td class="op-uc-table--cell"><p class="op-uc-p">Enforce file uploads onto the external storages</p></td></tr><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">First Paragraph</p></th><td class="op-uc-table--cell"><p class="op-uc-p"></p></td></tr><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head"><p class="op-uc-p">Customer Quote</p></th><td class="op-uc-table--cell"><p class="op-uc-p"></p></td></tr></tbody></table></figure>
## Go to market
_How are you planning on getting this into users' hands?_
Figma: https://www.figma.com/file/gtLQfPe09X7XugAH8L7dTy/File-Storages-Integration?type=design&node-id=8134-42087&mode=design&t=vCUyrB9fiy5q9SlB-0