# Begin of the insertionUserEnd of the insertion Begin of the deletion <img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51964/content">UserEnd of the deletion problem

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion User

* Project manager
* Team lead
* Project member
* Customer
* Supplier

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion User problem and their pain

<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><thead class="op-uc-table--head"><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Problem: What problem or job does the user have?</th><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Pain: What is the primary workaround that users perform that we could remove or replace? Why is it painful?</th></tr></thead><tbody><tr class="op-uc-table--row"><td class="op-uc-p op-uc-table--cell">Users don't have access to the work packages that they need for the project team to work efficiently.</td><td class="op-uc-p op-uc-table--cell">The communication is done by email or chat. There is no single source of truth anymore.</td></tr><tr class="op-uc-table--row"><td class="op-uc-p op-uc-table--cell">Users have access to confidential data that they should not know.&nbsp;</td><td class="op-uc-p op-uc-table--cell">Adding too many users to a project violates the need-to-know-principle. People then don't put relevant information into the work packages because they are afraid this might leak to the wrong users.&nbsp;</td></tr></tbody></table></figure>

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Impact

* It removes the need to duplicate information. It increases transparency and avoids extra effort and chaos.

# Begin of the insertionUser flow

This user flow is available in the [Figma file](https://www.figma.com/file/PlN4AmkwHNabNiT1Z7nZAA/Share-Work-Packages?node-id=53%3A7841) where the linked mockups are also clickable.

<img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51966/content">

#End of the insertion Solution Begin of the insertionand acceptance criteriaEnd of the insertion

Begin of the insertion### Entry pointsEnd of the insertion Begin of the deletion ## Share modalEnd of the deletion

* In the toolbar of a work package Begin of the insertionfull screenEnd of the insertion there is button that open a share modal. Begin of the insertion(Visual: [_0\_0\_00 -  Full screen - Share button_](https://community.openproject.org/api/v3/attachments/51967/content)).End of the insertion
* Begin of the insertionThis can also be triggered using the share button in the action bar of the work package split screen view (Visual: [_1\_0\_00 - Split\_screen - Share button_](https://community.openproject.org/api/v3/attachments/51971/content)).
* There is a possibility that the user doesn&#39;t have permissions to share this work package. If that&#39;s the case an error toast will appear on top of the screen when the entry point button is clicked. (Visual: [_0\_1\_00 - Full\_screen - No share permissions_](https://community.openproject.org/api/v3/attachments/51983/content)).

### Share modal

* The action opens a modal in the center of the screen with the following information:
* **Modal title:** &quot;\[Share icon\] + Share + \[Work package type\] + \[#ID\]&quot;.
* **User search area:** Search field (for users and emails) with the default text _&quot;Name, group or email address&quot;_ + Permissions dropdown with _&quot;View&quot;_ by default + Add button (this button performs the call to the backend therefore there is no confirmation action on the modal action bar)
* **Users list:** list of users that the work package is shared with in the format &quot;\[Avatar\] + Name or email&quot;. There is multiple possibilities here:
* **Existing user (not in the project):** user known by the instance with an avatar associated but not inside the project and therefore doesn&#39;t have a project role associated.
* **Existing user (in the project):** user known in the instance with an avatar associated that is already member of the project where this work package resides. The project role overrides the share permissions and is shown next to the name.
* **Existing group:** group of users known in the instance with an avatar associated.
* **New user (email address):** user not known by the instance and shared via the email address that displayed in the list.End of the insertion In Begin of the insertioncaseEnd of the insertion the Begin of the insertionuser hasn&#39;t accepted the invitation email there is a &quot;Resend invitation&quot; link next to the email address. As the user is external a &quot;email&quot; avatar is displayed
* **Action bar:** The modal action bar containing a single button to &quot;Close&quot; the modal.
* In theEnd of the insertion share model Begin of the insertionthe user should be ableEnd of the insertion Begin of the deletion it is possibleEnd of the deletion to:
1. Add an existing user Begin of the insertionwith a specific permissionEnd of the insertion Begin of the deletion (permissions required),End of the deletion
2. Add an existing group Begin of the insertionwith a specific permissionEnd of the insertion Begin of the deletion (permissions required),End of the deletion
3. Invite a new user Begin of the insertionwith a specific permission via email addressEnd of the insertion Begin of the deletion (additional permissions and global activation required),End of the deletion
4. Understand the invitation Begin of the insertionstatusEnd of the insertion Begin of the deletion status,End of the deletion
5. Begin of the insertionModify the permissions related to already invited users
6. End of the insertion Revoke invitations and remove access to the work Begin of the insertionpackageEnd of the insertion Begin of the deletion package,End of the deletion
Begin of the insertion7.End of the insertion Begin of the deletion 6.End of the deletion Resend email Begin of the insertioninvitations for users who hasn&#39;t accepted yet the invitation
* The modal UI cases are specified in the visuals and the user flow have mockups linked in the [Figma file](https://www.figma.com/file/PlN4AmkwHNabNiT1Z7nZAA/Share-Work-Packages?node-id=53%3A7841) (General visual: [_2\_4\_00 - Share modal - With all cases_](https://community.openproject.org/api/v3/attachments/51991/content)).
* If the user tries to share the work package with a user that has been already shared with:
* Already shared with a existing user or group (Visual: [2\_2\_03 - Share modal - User error](https://community.openproject.org/api/v3/attachments/51976/content))
* Already shared with a new user via email address (Visual: [2\_1\_04 - Share modal - Email sharing error](https://community.openproject.org/api/v3/attachments/51987/content))End of the insertion Begin of the deletion invitations.End of the deletion

Begin of the insertion###End of the insertion Begin of the deletion <img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51965/content">

##End of the deletion Email invite

* Begin of the insertion**For existing users:**
* An email is sent to the user (sing their email address) that has been invited to the work package with the information of who has shared the work package with him/her/they, which is the role and permissions that they have and the basic information of the work package (Visual: [_3\_1\_00 - Shared user - Existing user_](https://community.openproject.org/api/v3/attachments/51982/content)).
* In case the invitation is to a group, all group members will receive an email with the information saying that that they have been invited as part of a group (Visual: [_3\_2\_00 - Shared user - Group_](https://community.openproject.org/api/v3/attachments/51981/content)).
* **For new users:**
* End of the insertion Newly invited users receive an email with a access-token that allows the user to create a user account Begin of the insertionfollowingEnd of the insertion Begin of the deletion (similar toEnd of the deletion the Begin of the insertionsteps specified in [#46285](https://community.openproject.org/work_packages/46285).
End of the insertion Begin of the deletion existing solution)
End of the deletion * The invited user creates a user account with a Begin of the insertionpassword, name and surname.End of the insertion Begin of the deletion password.End of the deletion This allows the user to access all work packages that are shared with this user. It also allows the user to change its notification settings.

Begin of the insertion### Filter &quot;Share with user&quot;

* In order to filter theEnd of the insertion Begin of the deletion ## Access sharedEnd of the deletion work packages Begin of the insertioninside and outside of a specific project depending on their share status a new filter type should be created (Visual: [4\_0\_00 - Shared with users filter](https://community.openproject.org/api/v3/attachments/51992/content)).
* This filter is part of the common filters and has the name &quot;Share with user&quot;. This will contain four different options:
* Is
* Is not
* Any
* None
* This filter will be added as a default viewEnd of the insertion in the global work packages module Begin of the insertion(outside of any project). This case is specified bellow.End of the insertion

Begin of the insertion### Global access toEnd of the insertion Begin of the deletion * TheEnd of the deletion shared work packages Begin of the insertion

* Inside ofEnd of the insertion Begin of the deletion are displayed inEnd of the deletion the global work packages module Begin of the insertion(outside of any project) there is two new menu entries:
End of the insertion Begin of the deletion
End of the deletion * Begin of the insertion**Shared with me:** A default view with the filter &quot;Shared with&quot; withEnd of the insertion Begin of the deletion SharingEnd of the deletion a Begin of the insertionvalue of &quot;is&quot; andEnd of the insertion Begin of the deletion work package includes sharingEnd of the deletion the Begin of the deletion project&#39;s name. This allows theEnd of the deletion user Begin of the insertionadded asEnd of the insertion Begin of the deletion to seeEnd of the deletion the Begin of the insertionunique filter value. (Visual: [_5\_1\_00 - Shared with me_](https://community.openproject.org/api/v3/attachments/51995/content))End of the insertion
* Begin of the insertion**Shared with users:** A default view with the filter &quot;Shared with&quot; in the value &quot;any&quot;. (Visual: [_5\_1\_01 - Shared with users_](https://community.openproject.org/api/v3/attachments/51997/content))
End of the insertion Begin of the deletion Project column
End of the deletion * Begin of the insertionFor users that only have access to single work packages because they are not invited to anyEnd of the insertion Begin of the deletion Grouping byEnd of the deletion project Begin of the insertionin the instance the view in the global work packages module will be limited to (Visual: [_5\_0\_00 - Shared with me - New user_](https://community.openproject.org/api/v3/attachments/51994/content)):End of the insertion
* Begin of the insertionAccess only to the menu entry &quot;Shared with me&quot;
End of the insertion Begin of the deletion Filter by project
End of the deletion * Begin of the insertionThey will have access onlyEnd of the insertion Begin of the deletion It is possibleEnd of the deletion to Begin of the deletion filterEnd of the deletion the Begin of the insertioninformation related to theEnd of the insertion Begin of the deletion sharedEnd of the deletion work packages Begin of the insertionthey have been invited to.End of the insertion
* Begin of the insertionInside of the table view the columns will be:
* ID
* Subject
* Type
* Assignee
* End of the insertion Shared with Begin of the insertion
* Project
* They should be able to group and filterEnd of the insertion Begin of the deletion me: all | none

<figure class="image op-uc-figure"><div class="op-uc-figure--content"><img class="op-uc-image" src="/api/v3/attachments/41926/content"></div><figcaption class="op-uc-figure--description">Mockup: Shared with me</figcaption></figure>

## Filter shared work package inEnd of the deletion the Begin of the deletion projectEnd of the deletion work packages Begin of the insertionthat are shard with them.
End of the insertion Begin of the deletion module

End of the deletion * Begin of the insertionThey will not be able to access the project views, other users, otherEnd of the insertion Begin of the deletion Filter sharedEnd of the deletion work packages Begin of the insertionlists orEnd of the insertion Begin of the deletion by user: is, is not, none,End of the deletion any Begin of the insertionother page not related to the work packages sharedEnd of the insertion Begin of the deletion
* Default filter: SharedEnd of the deletion with Begin of the insertionthem.End of the insertion Begin of the deletion user (ID, Type, Subject, Status, Assignee, Shared with user)End of the deletion

Begin of the insertion###End of the insertion Begin of the deletion <figure class="image op-uc-figure"><div class="op-uc-figure--content"><img class="op-uc-image" src="/api/v3/attachments/41925/content"></div><figcaption class="op-uc-figure--description">Mockup: Shared with user</figcaption></figure>

##End of the deletion Column &quot;Shared with user&quot;

* Showing the first Begin of the insertionuser that has been shared withEnd of the insertion Begin of the deletion two usersEnd of the deletion
* Indicate with a badge if there are more than Begin of the insertionone user sharedEnd of the insertion Begin of the deletion two usersEnd of the deletion
* Clicking on the cell opens the share modal

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Permissions

* There is an additional setting that activates the sharing with external guest users. So Begin of the insertionorganisationsEnd of the insertion Begin of the deletion organizationsEnd of the deletion can ensure that only users that are authenticated against the connected identity provider have access to OpenProject.
* Separate permissions for project roles to share work packages with project-external users.
* There are three permission levels to share work packages
* Edit
* Comment
* View

<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><thead class="op-uc-table--head"><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head"><br data-cke-filler="true"></th><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Edit</th><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Comment</th><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">View</th></tr></thead><tbody><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Become assignee</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description"></span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description"></span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description"></span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Log time</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">View logged time</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">View own logged time</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">See version</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Assign versions</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Edit work package attributes</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Add comment</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Edit relations</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">View attachments</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Upload attachments</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Manage watchers (add and delete)</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Watch work package</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">View watchers list</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Show GitHub content</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Export</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled" checked="checked"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr><tr class="op-uc-table--row"><th class="op-uc-p op-uc-table--cell op-uc-table--cell_head">Change project</th><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td><td class="op-uc-table--cell"><ul class="todo-list op-uc-list_task-list op-uc-list"><li class="op-uc-list--item"><label class="todo-list__label"><input type="checkbox" disabled="disabled"><span class="todo-list__label__description">&nbsp;</span></label></li></ul></td></tr></tbody></table></figure>

# Begin of the insertionFigma

https://www.figma.com/file/PlN4AmkwHNabNiT1Z7nZAA/Share-Work-Packages?node-id=53%3A7841

# Visuals

<img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51967/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51983/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51971/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51969/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51984/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51972/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51968/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51978/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51973/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51980/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51977/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51987/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51979/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51986/content"><img class="op-uc-image op-uc-image_inline"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51976/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51970/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51991/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51975/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51982/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51981/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51992/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51994/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51995/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51997/content">

# Out of scope

* Share work packages with other projects
* Private comments
* Additional permissions for work package attributes and custom fields
* Sharing work packages with the project hierarchy (e.g. milestones that are shared with sub-projects)
* Change of the auto completer for users
* Change of the behavior of filter option and values. Currently the available filters and their values are determined by the project filtered in. This is an limitation that already exists for sub-projects or included projects.
* Access tokens for individual work packages so users don&#39;t need to create a user account.

#End of the insertion Open topics

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Shared user management

* What about locked users a work package is shared with:
* Will they show up in the modal or should they be hidden?
* Niels: shown in the modal - otherwise it is unclear to the inviting user
* Can users that are members of the project be selected to have work packages shared with them?
* Only those that previously could not see/edit it? (&quot;project role: reader&quot; in the screenshot)
* Niels: I would rather say no. However we need to discuss what happens to the sharing if a user is added as member.
* Permission to share? Who is allowed? Different permissions for sharing with group or user
* Any means to see the group&#39;s members?
* Are the shared with group members listed individually (same as for project membership)? Any special declaration?
* What if a work package is shared with a group - which in effect shares with many users? Can those users still be added individually? With different permissions? With fewer permissions? What if the user has had individual permissions and the group&#39;s permissions are then revoked?
* Are placeholder users sharable with?
* How does this feature relate to inviting a user to a project? The concepts are similar but the UX is devised way different?
* Principal-type selection first
* Invitation message
* Multistep/Wizard modal
* What about the member administration page? Any reference to be added to shared work packages?
* i.E. if a user is to be removed from the project it might be helpful to at least ask whether all shares should also be removed
* Is some notification to be sent to the shared to users?
* One message or multiple when invited?

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Copying a project

* Are shares copied on copying a project?

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Capabilities of shared with user

* Which part and associated objects is a user allowed to see/edit?
* Version
* Budget
* Costs
* Time
* Permissions:
* become assignee
* Log time - should there be an hourly rate attachable to this?
* What about parent/child manipulation
* Attachment deletion? If wrongfully uploaded?
* Removal/Edit of own comment?
* What about nextcloud?
* Permissions on nextcloud side are unclear to me but I&#39;d guess that shared wps should be linkable to
* Copying a shared work package?
* Bulk edit? - context menu
* Log unit costs?
* See costs?
* See budget?
* For the user shared with
* In effect will need to be able to see the project (at least the name), e.g.
* for filtering
* displaying the name
* Assumption - shared work packages of subprojects will show up in parent work package list
* Any means to list those on the my page?
* Screenshot of &quot;Shared with me&quot; in 31150 does not match the filters selected

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Notifications

* Should mentioning a shared with user be possible?
* Should such a user be selectable as a watcher? - Yes according to specification
* Filters
* Assumption - notifications are to be sent
* Should it be possible to configure project specific notification settings?

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Workflows

* Which workflow applies to a shared with user having the edit permission?
* If shared view/comment/edit is modeled internally as roles, such roles could show up in the workflow administration but UX-wise, this might be improved.

Begin of the insertion###End of the insertion Begin of the deletion ##End of the deletion Work package list

* Assumption - showing shared to users in list is used sporadically
* Apply pattern used for related work packages to not decrease performance on all work package list requests
* Requires endpoint to get all shares based on filter
* The screenshot shows the ability to
* sort by shared: what is the sort criteria if there are multiple users?
* group by shared: what to group by if there are multiple users?

Begin of the insertion### Board/Team plannerEnd of the insertion Begin of the deletion ## Board/TeamplannerEnd of the deletion

* Assumption/Consequence - Not possible to have a column for shared with user on assignee board
* Assumption/Consequence - Not possible to have a row for shared with user on team planner Begin of the deletion

# Figma

https://www.figma.com/file/PlN4AmkwHNabNiT1Z7nZAA/Share-Work-Packages?node-id=53%3A7841

# User flow

<img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51966/content">

# Visuals

<img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51967/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51983/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51971/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51969/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51984/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51972/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51968/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51978/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51973/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51980/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51977/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51987/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51979/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51986/content"><img class="op-uc-image op-uc-image_inline"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51976/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51970/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51975/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51982/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51981/content"><img class="op-uc-image op-uc-image_inline" src="/api/v3/attachments/51974/content">

# Out of scope

* Share work packages with other projects
* Private comments
* Additional permissions for work package attributes and custom fields
* Sharing work packages with the project hierarchy (e.g. milestones that are shared with sub-projects)
* Change of the auto completer for users
* Change of the behavior of filter option and values. Currently the available filters and their values are determined by the project filtered in. This is an limitation that already exists for sub-projects or included projects.
* Access tokens for individual work packages so users don&#39;t need to create a user account.End of the deletion