# User Problem

## User

* Project manager

## Problem

When switching between projects it can get very tedious to find files if there is not a common folder structure for all projects of the same kind.

_Example_:

* Where do you put files related to work packages?
* Where do you put final version of specifications?
* Where do you put contracts?
* Where do you put quotes and invoices?
* ...

## Pain

Assuming Begin of the insertionshared project folders (<mention class="mention" data-id="41400" data-type="work_package" data-text="#41400">#41400</mention>) wereEnd of the insertion Begin of the deletion that ##41400 wasEnd of the deletion implemented.  When setting up a new project with Begin of the deletion suchEnd of the deletion a shared folder a project manager would first need manually(!) setup a folder structure, similar to the other projects.

* This is tedious, unnecessary work
* Error prone as it easy to forget something

## Solution

When setting up Begin of the insertionprojects based onEnd of the insertion project templates we also allow to setup a default folder structure Begin of the insertionfor its shared project folder. End of the insertion

* Begin of the insertionIn the project template in OpenProject an admin can save aEnd of the insertion Begin of the deletion AEnd of the deletion tree like structure of Begin of the insertionfolder namesEnd of the insertion Begin of the deletion foldersEnd of the deletion that Begin of the insertionserves asEnd of the insertion Begin of the deletion reside inEnd of the deletion the Begin of the insertiontemplate for aEnd of the insertion Begin of the deletion to be created shared projectEnd of the deletion folder Begin of the insertionstructure in a very simple format.End of the insertion
* Only folders Begin of the insertion(no files!)End of the insertion Begin of the deletion and no filesEnd of the deletion are part of that structure. Begin of the insertion
* Once a new project gets created based on the template project, the folder structure gets created in Nextcloud.End of the insertion

## Out of Scope for the MVC

* Files are not part of the structure. Begin of the insertionThis prevents creating duplicate documents. WeEnd of the insertion Begin of the deletion Otherwise we start copying templates which seems to a bad idea, as weEnd of the deletion want to foster the use of just one(!) template for all projects.
* No further refinement of access/sharing rights for sub-folders.

## Differentiation

I can&#39;t Begin of the insertionsay how that differentiates us from competitors.End of the insertion Begin of the deletion say.End of the deletion The OpenProject-Nextcloud-Integration is pretty unique.

## Next iteration

* This is pretty much a &quot;one shot&quot;. I don&#39;t see how this could get broken down into smaller iterations.

# Launch and Growth

## Measures

* People use that feature for project templates.

## Messaging

_If you were to write a press release, how would you describe the value to customers?_

<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><tbody><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head">Headline</th><td class="op-uc-table--cell">Shared folder structures: Easily find your files when working Begin of the insertiononEnd of the insertion Begin of the deletion withEnd of the deletion many projects Begin of the insertionsimultaneously.&nbsp;</td></tr><trEnd of the insertion Begin of the deletion at the same time.&nbsp;</td></tr><trEnd of the deletion class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head">First Paragraph</th><td Begin of the insertionclass="op-uc-table--cell">OpenProject'sEnd of the insertion Begin of the deletion class="op-uc-table--cell">In OpenProject'sEnd of the deletion Nextcloud integration already introduced Nextcloud folders that are shared with all project members. That was already a huge step for every organization as Begin of the insertionthisEnd of the insertion Begin of the deletion itEnd of the deletion allows to have Begin of the insertionaEnd of the insertion clearly defined location for Begin of the insertiontheEnd of the insertion Begin of the deletion a project'sEnd of the deletion digital Begin of the insertionassets of a project.End of the insertion Begin of the deletion assets.End of the deletion Now, the integration goes one step further. Project templates can define a folder structure for those shared folders. So every project that was created with such a template will have the same folder structure. This allows to Begin of the insertionimplementEnd of the insertion Begin of the deletion establishEnd of the deletion a convention on how the files of a project a organized, saving time when searching for a file and reducing errors when saving them.</td></tr><tr class="op-uc-table--row"><th class="op-uc-table--cell op-uc-table--cell_head">Customer Quote</th><td class="op-uc-table--cell">At XYZ we handle more than 50 projects a year. Some people work on 5 projects at the same time. It is crucial to know where the project files are and where they shall get saved. OpenProject's templated shared folder structures helped our organization to reduce that uncertainty of where files were saved that we had before.&nbsp;</td></tr></tbody></table></figure>

## Go to market

_How are you planning on getting this into users&#39; hands?_