**As** an OpenProject admin
**I want** to create meeting agenda templates which my project teams can use in their projects
**so that** I save a lot of time ensuring everyone is using a standardized meeting structure.

**Examples**

* PM²: Ready for Planning meeting

* Onboarding: Employee feedback session

* Scrum: Retrospective meeting, SPRINT planning meeting

* Software delivery meeting: Formal approval meeting

* ...


**Acceptance criteria:**

* In project meetings, there is a new sidebar entry "Templates"

* This is a basic index page showing all templates the user has access to

* There is a primary action "+ Template", which creates a meeting template

* You can set a name of the template

* Date, Scheduling, Location, etc. are not set/asked for in the form

* The template show page behaves identical to the meeting series page, except

* There are no participants

* There are no links to the series page

* There is a sharing option

* "Only this project" The template is visible only in this project

* "Sub-items": The template is visible in this project and all children and descendants

* "Global": The template is visible in all projects

* The sharing option controls the visiblity for all users. Users do not need to be a member in the project the template is defined in to see them.

* ⚠ This has some implications on project name sharing similar to versions

* When creating a new meeting or series

* You can select a meeting template, that is "none" by default.

* TBD: Is this an autocompleter, or a first step similar to new projects?

* When you select a template, the template agenda is copied. Updates to the template are not reflected, similar to meeting occurrences


**Implementation sketch**

* Allow meetings to be templated=true, without a series.

* Add a separate sharing table that references meeting\_id, project\_id, and level(enum) Begin of the insertion

* https://community.openproject.org/documents/173End of the insertion


**Out of scope**

* Adding new meeting templates through OpenProject updates


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**Translation considerations**

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