Begin of the insertion**Observations**

End of the insertion We Begin of the insertionobserved thatEnd of the insertion Begin of the deletion got feedback from multipleEnd of the deletion users Begin of the insertionjoining a meeting room in Teams/BigBlueButton/Google Meet are not aware of the meeting agenda.

* They haven't checked the agenda before joining the meeting and come unprepared. That can lead to frustration for those peopleEnd of the insertion that Begin of the insertionmade the effort to invest their time on preparing it.

* At the same time, people on the meetingEnd of the insertion Begin of the deletion theyEnd of the deletion are Begin of the insertionnot aware that a agenda exists and ask "What topics do we have for today?" although an agenda is already in place.

* Further,  they struggleEnd of the insertion Begin of the deletion strugglingEnd of the deletion to find the agenda Begin of the insertion

* They have difficulties to find the link within the calendar entry's description as itEnd of the insertion Begin of the deletion from an ICS entry. The URL fieldEnd of the deletion is Begin of the insertiontoo many clicks away.

* They have difficulties to find the agendaEnd of the insertion Begin of the deletion not correctly propagatedEnd of the deletion in Begin of the insertionOpenProject directly as it is also too many clicks away.


**Proposal**End of the insertion Begin of the deletion all clients.End of the deletion

Begin of the insertionInstead of linkingEnd of the insertion Begin of the deletion AtEnd of the deletion the Begin of the insertionmeeting room inEnd of the insertion Begin of the deletion same time,End of the deletion the location Begin of the insertionfield of a calendar entry we link to the agenda. Then users need to pass by the agenda if they want to join the meeting, as the link to the roomEnd of the insertion is Begin of the insertionan attribute in the agenda.

**Discussion**

**Pro**

* Users will passEnd of the insertion Begin of the deletion usedEnd of the deletion by Begin of the insertionthe agenda and will be aware of it.


**Contra**

* You can only access the room if you have accessEnd of the insertion Begin of the deletion clientsEnd of the deletion to Begin of the insertionOpenProject. That reduces the access to OpenProject users only.

* You need to have your OpenProject credentials at hand for joiningEnd of the insertion Begin of the deletion showEnd of the deletion a Begin of the insertionmeeting. That might create stress as you still need to find them. Imagine a scenario of a user in a car joing aEnd of the insertion Begin of the deletion "joinEnd of the deletion meeting Begin of the insertionquickly.

* Some calendar tools try to render locations with "Join this meeting" buttons, or, when a physical address, a link to a map. Those features are only create their value for the real location, while they won'tEnd of the insertion Begin of the deletion conference" button which wouldEnd of the deletion be Begin of the insertionapplied for a meeting agenda.


**Further information**

The **URL** field having the link to the agenda  is not correctly shownEnd of the insertion Begin of the deletion lostEnd of the deletion in Begin of the insertionall clients.End of the insertion Begin of the deletion this case.End of the deletion

Begin of the insertion* It renders nicely on iOS

* It does not show up on OpenXchange 7 (Mailbox.org)


**Conclusion**

End of the insertion We ideally gather more insight in how users work with these Begin of the insertionlinks. 

Maybe we need to investigate further solutions like for example integrating deeper with the conference room software to 

* directly share the agenda

* link the agenda from the room's chatEnd of the insertion Begin of the deletion linksEnd of the deletion