Begin of the insertion**As**End of the insertion Begin of the deletion **As a** project member invited toEnd of the deletion a Begin of the insertionuser of meetingsEnd of the insertion Begin of the deletion meetingEnd of the deletion
**I want to** Begin of the insertionunderstand when meeting module sends out emailsEnd of the insertion Begin of the deletion see all invitations to meetings in my personal calendarEnd of the deletion
**so that** I Begin of the insertioncan control them, or possibly suppressEnd of the insertion Begin of the deletion don't have to manually addEnd of the deletion them Begin of the deletion to my calendar.End of the deletion

Begin of the insertion**Current implementation**End of the insertion Begin of the deletion **Acceptance criteria**End of the deletion

Begin of the insertionEmails are currently send out in these cases:

End of the insertion * Begin of the insertion**One-time invitations**: Inviting a new user to a one-time meeting sends out anEnd of the insertion Begin of the deletion TheEnd of the deletion email Begin of the insertionto that user only

* **Completing a series template:** After setting up a meeting series and clicking "Complete template", meeting invitation isEnd of the insertion sent Begin of the insertionto every invitee in the template

* **Changing date or time**: If there are changes to the meeting start time or hour, in a one-time or recurring meeting, or when the entire series is moved, an email is sentEnd of the insertion out Begin of the insertionto all invitees

* **Meeting Cancellations**: When a meetingEnd of the insertion Begin of the deletion by OpenProjectEnd of the deletion is Begin of the insertioncanceled (deleted), an email notification is sent to inform all invitees that the meeting will no longer take place.


**Acceptance criteria**

* Allow mutingEnd of the insertion Begin of the deletion structured inEnd of the deletion a Begin of the insertionmeeting soEnd of the insertion Begin of the deletion wayEnd of the deletion that it Begin of the insertionsuppresses _all_End of the insertion Begin of the deletion can be automatically processed by Open-Xchange. OpenProject sends emailEnd of the deletion notifications Begin of the deletion for the following events:End of the deletion

* Begin of the insertionUseful when a meeting is created outside of OpenProject

End of the insertion Begin of the deletion Added as participant

End of the deletion * Begin of the insertionClearly identify when a meeting is muted, and what this means


**Technical notes**

End of the insertion Begin of the deletion Removed as participant

End of the deletion * Begin of the insertion<br>


**Permissions and visibility considerations**

End of the insertion Begin of the deletion Meeting has been deleted/cancelled

End of the deletion * Begin of the insertion_To whom is this feature visible?_

End of the insertion Begin of the deletion Meeting has been rescheduled

End of the deletion * Begin of the insertion_When is it not visible?_End of the insertion Begin of the deletion Meeting has been renamed

* The emails can be automatically processed by the openDesk calendar.End of the deletion


**Out of scope**

* Begin of the insertion<br>End of the insertion Begin of the deletion Meetings can only be scheduled in the web-frontend. It is not bi-directional sync from calendar clients (the invited user might only have read access to the meeting).

* Other calendar applications than OX 8.22

* Confirm/reject meetings in the personal calendars (separate work package).End of the deletion