# Feature SSI-449 - Update phrasing and explanation of automatically-managed project folders (at an admin level)

Project: Stream Storage Integrations
Status: closed
URL: https://community.openproject.org/work_packages/SSI-449

## Planning

| Attribute | Value |
| --- | --- |
| Date |  |
| Priority | Medium |
| Target versions | 17.0.0 |
| Votes |  |
| List |  |
| Roadmap |  |
| Relevance |  |

## OPEN POINTS / FEEDBACK

_No work packages_

## Features and Chunks

_No work packages_

## Bugs and other work packages

_No work packages_

## Technical Details

| Attribute | Value |
| --- | --- |
| Module | Modules and project features / File storages, Administration |
| Feature Flag |  |
| Requires doc change | Yes |
| Enterprise plan |  |

## Details

| Attribute | Value |
| --- | --- |
| Pull preview |  |
| Mockups |  |
| Accessibility | No |

## People

| Attribute | Value |
| --- | --- |
| Assignee |  |
| Accountable |  |
| Product manager |  |
| Developers |  |
| Designer | Parimal Satyal |
| Ordered by |  |
| Signed off by |  |
| Interest by |  |

## Estimates and progress

| Attribute | Value |
| --- | --- |
| PD (min) |  |
| PD (max) |  |
| Work |  |
| Labor costs |  |

## Description

**Context**

There is a section called "Access management" that's part of the configuration of a file storage at an admin level. Currently it asks the admin user to choose between two types of file management, automatically-managed access and folders or manually-managed ones. 

<figure class="image op-uc-figure"><div class="op-uc-figure--content"><img class="op-uc-image" src="/api/v3/attachments/872704/content"></div></figure>

However, this is misleading because the user actually makes this choice *at a project level* when enabling a storage storage for that project. What this configuration does it to allow *enabling* AMPF for that storage, which then makes it available as an option at a project level.

This needs to be made more clear.

**Acceptance criteria**

  - **For SharePoint**, rephrase the copy in the 'Access management' section as follows:

> **Folder and access management**
> 
> OpenProject can automatically create and manage project folders when a file storage is added to a project. This can result in a more organized folder structure and straightforward access management that guarantees access to all relevant users.
> 
> Option 1: "Enable automatically-manage access and folders"  
> Caption: "Each project will be able to decide, when a storage is added to it, whether they want the automatically-managed or the manual approach to folder and access management."
> 
> Option 2: "Only allow manually-managed access and folders"  
> Caption: "Projects using this storage will not be offered the option of the automatically-managed approach. Folders and access must be managed manually."

  - **For OneDrive**, the copy must be slightly different:

> **Folder and access management**
> 
> OpenProject can automatically create and manage project folders when a file storage is added to a project. This can result in a more organized folder structure and straightforward access management that guarantees access to all relevant users.
> 
> Option 1: "Enable automatically-manage access and folders"  
> Caption: "Each project using this file storage will necessarily have to use the automatically-managed approach to folder and access management. They cannot do it manually."
> 
> Option 2: "Only allow manually-managed access and folders"  
> Caption: "Projects using this storage will not be offered the option of the automatically-managed approach. Folders and access must be managed manually."

  - Add the missing 1 rem padding between the last option and the the 'Save and continue'/'Cancel' buttons.

**Technical notes**

  - The text requires review by developers to ensure the message is correct.

**Permissions and visibility considerations**

  - *No changes*

**Translation considerations**

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**Out of scope**

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