# Feature OP-11691 - Send meeting minutes via email (also to external users)

Project: OpenProject
Status: new
URL: https://community.openproject.org/work_packages/OP-11691

## Planning

| Attribute | Value |
| --- | --- |
| Date |  |
| Priority | Medium |
| Target versions | Wish List |
| Sprint |  |
| Backlog bucket |  |
| Votes | 6 |
| List |  |
| Roadmap |  |
| Relevance |  |

## OPEN POINTS / FEEDBACK

_No work packages_

## Features and Chunks

_No work packages_

## Bugs and other work packages

_No work packages_

## Technical Details

| Attribute | Value |
| --- | --- |
| Module | Modules and project features / Meetings |
| Feature Flag |  |
| Requires doc change | No |
| Enterprise plan |  |

## Details

| Attribute | Value |
| --- | --- |
| Pull preview |  |
| Mockups |  |
| Found in mobile app version |  |
| Follow-up feedback e-mail |  |
| Accessibility | No |

## People

| Attribute | Value |
| --- | --- |
| Assignee |  |
| Accountable |  |
| Product manager |  |
| Developers | OP Dev Sirius Team |
| Designer |  |
| Ordered by |  |
| Signed off by |  |
| Interest by |  |

## Estimates and progress

| Attribute | Value |
| --- | --- |
| PD (min) |  |
| PD (max) |  |
| Work |  |
| Labor costs |  |

## Description

**As a** user who organizes dynamic and classic meetings  
**I want to** sent out the meeting minutes and agenda to all attendees and selected external contacts  
**so that** they can download and store information on our meeting locally  
  

**Acceptance criteria**

*   After a meeting has been closed, clicking on _send email to all participants_ includes an attachment that includes the meeting minutes or directly includes the minutes
*   Before a meeting has been closed, clicking on _send email to all participants_ includes the current agenda
*   _send email to all participants_ also includes a field to add external e-mail addresses (just when a meeting is already closed)

Note: This feature request has slightly been adjusted after the release of dynamic meetings. Original user story:

>   
> As an enterprise user, I would like to have the option in the meeting module to be able to send the agenda and minutes to external employees for viewing.  
> It would be nice if after "clicking" on the button "Send as review" then has the option to add an external email address in a field to give employees outside of OpenProject the possibility to receive minutes.