# Epic MEET-27 - Advanced workflow for creating meeting minutes during a meeting

Project: Stream Meetings
Status: closed
URL: https://community.openproject.org/work_packages/MEET-27

## Detailed specification

### Motivation and background information

*   Perceived problems:
    
    1.  There is currently not structured way to document decisions or outcomes
        
    2.  This results in cluttering the agenda item with arbitrary text "e.g., Decision: ...."
        
    3.  There is no information of the state of an agenda item. Has it been discussed in the meeting? What results were mentioned, if any?
        
*   Benefits and motivation:
    
    1.  Address real world meeting practices: Writing down minutes, decisions, or follow-up items happens in every meeting
        
    2.  Closing agenda items opens up new workflow possibilities: Move leftover items to the next iteration, close all open items at once, or introduce a backlog.
        
    3.  Provide a migration path from the classic meetings that are to be sunset with this functionality.

### Acceptance criteria

*   Users can mark agenda items as done
    
*   Multiple outcomes can be added to done agenda items
    
    *   These outcomes can be plain text, or links to existing or new work packages
        
*   Outcomes are shown below each agenda item, visibly separated
    
*   When a meeting is closed, there is a workflow to mark agenda items as done

### Out of scope

| Attribute | Value |
| --- | --- |
| Mockups | https://www.figma.com/design/cJDhzOmYMstUNRS3EmgqZ0/Meetings-Module?node-id=3301-20392 |

## Planning

| Attribute | Value |
| --- | --- |
| Roadmap | 2026 Q1 |
| Date |  |
| Votes | 1 |
| List | RM Meeting management |
| Target versions |  |
| Relevance |  |

## Subitems

| ID | Type | Subject | Status | Assignee | Target versions | Project | Priority | Spent time |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| MEET-84 | Feature | Agenda item outcomes - let meeting participants note relevant decisions, questions and follow-up actions during a meeting | closed |  | 15.4.0 | Stream Meetings | Medium |  |
| MEET-255 | Feature | Work package meeting outcomes | closed |  | 17.1.0 | Stream Meetings | High |  |
| MEET-239 | Feature | Workflow for minutes and participants on closing the meeting | new |  | Product Backlog | Stream Meetings | Medium |  |

## Bugs and other work packages

| ID | Type | Subject | Status | Assignee | Target versions | Module |
| --- | --- | --- | --- | --- | --- | --- |
| MEET-286 | Bug | Untranslated string for 'Outcome' | closed |  | 15.5.0 | Modules and project features / Meetings |

## Details

| Attribute | Value |
| --- | --- |
| Module | Modules and project features / Meetings |
| Enterprise plan | Community (COM) |
| Labels |  |

## People

| Attribute | Value |
| --- | --- |
| Assignee | Parimal Satyal |
| Accountable |  |
| Product manager |  |
| Designer | Parimal Satyal |
| Developers |  |
| Requested by |  |
| Interest by |  |

## Estimates and progress

| Attribute | Value |
| --- | --- |
| Work |  |

## Description

**As** a participant of a meeting  
**I want to** collaboratively document the decisions and outcomes that were taken during the meeting  
**so that** I save a lot of time while preparing the meeting minutes.

<figure class="table op-uc-figure_align-center op-uc-figure"><table class="op-uc-table"><tbody><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p"><strong>Term</strong></p></td><td class="op-uc-table--cell"><p class="op-uc-p">English</p></td><td class="op-uc-table--cell"><p class="op-uc-p">German</p></td><td class="op-uc-table--cell"><p class="op-uc-p">French</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Spanish</p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Outcomes added to an agenda item</p></td><td class="op-uc-table--cell"><p class="op-uc-p">(Meeting) outcome<br>(Meeting) outcomes</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Ergebnis<br>Meeting-Ergebnis<br>Meeting-Ergebnisse</p></td><td class="op-uc-table--cell"><p class="op-uc-p">?</p></td><td class="op-uc-table--cell"><p class="op-uc-p">?</p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Outcome type: Decision</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Decision</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Entscheidung</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br></p></td></tr><tr class="op-uc-table--row"><td class="op-uc-table--cell"><p class="op-uc-p">Outcome type: Information</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Information</p></td><td class="op-uc-table--cell"><p class="op-uc-p">Information</p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br></p></td><td class="op-uc-table--cell"><p class="op-uc-p"><br></p></td></tr></tbody></table></figure>