# Epic AUTOWORK-381 - Workflow versioning

Project: Stream Workflows & Automations
Status: new
URL: https://community.openproject.org/work_packages/AUTOWORK-381

## Detailed specification

### Motivation and background information

Problem

*   A workflow change takes effect immediately for every project that uses the type.
    
*   Admins cannot see what a workflow looked like before a change, who changed it, or when.
    
*   There is no way to return to an earlier workflow configuration.
    

Pain

*   Admins take screenshots or keep spreadsheets of the workflow matrix before editing it.
    
*   Undoing a mistake means re-clicking every transition checkbox by hand, per role.
    
*   Admins cannot answer audit questions about which transitions were allowed at a given date.

### Acceptance criteria

*   Every save of a workflow creates a version with author, timestamp and an optional comment.
    
*   Admins see the version history of all workflows and all workflow related changes (incl. transition rules).
    
*   Admins compare two versions and see which changes were done (e.g. which transition rules or statuses were added or removed).
    
*   Admins restore a previous version, which itself creates a new version.

### Out of scope

*   Draft workflows and scheduled activation of a workflow version.
    
*   Showing which workflow version applied to a work package at a past date.

| Attribute | Value |
| --- | --- |
| Mockups |  |

## Planning

| Attribute | Value |
| --- | --- |
| Roadmap |  |
| Date |  |
| Votes |  |
| List |  |
| Target versions |  |
| Sprint |  |
| Backlog bucket |  |
| Relevance |  |

## Subitems

_No work packages_

## Bugs and other work packages

_No work packages_

## Details

| Attribute | Value |
| --- | --- |
| Module |  |
| Enterprise plan |  |
| Labels |  |

## People

| Attribute | Value |
| --- | --- |
| Assignee |  |
| Accountable |  |
| Product manager |  |
| Designer |  |
| Developers |  |
| Requested by |  |
| Interest by | Periscope (224196000002193032) |

## Estimates and progress

| Attribute | Value |
| --- | --- |
| Work |  |

## Description

As an administrator who maintains workflows, I would like to have a possibility to understand how the workflow objects evolved over time and would like to have the possibility to go back to a certain version of a workflow object, so that I understand what changes have been made and by whom and can go back to one of the previous versions if necessary.